Stonecrest Quarterly Board Meeting

Posted on: November 12th, 2018

Stonecrest Homes Association Quarterly Board Meeting

November 4, 2018

East Hills Library

 

Board members Present: Mark Hausman, Gail Cunningham, Mike Putnam, Kim Westhoff

Homeowners Present: Mary Jo Berger, Shannon Coates, Ashley Dawson, Bill Hansen,  Lance Rich, John Woody

President Mark Hausman presided over the meeting:

Stormwater Infrastructures: This was again discussed. The city votes each year to decide if funds will be available:

From the City of St Joseph-RESOLUTION #42390. A resolution establishing a grant program to support the repair or replacement of certain privately-owned stormwater conveyance infrastructures, subject to annual appropriation.: Stonecrest Homes Association will pay 10%, upon completion, up to a maximum of $2,000, for the replacement of privately-owned stormwater infrastructure, providing Stonecrest Reserve Funds do not go below $45,000. Written proper documentation should be submitted to the Stonecrest Board of Directors to determine that the request meets all requirements.  Upon completion, for the Stonecrest homeowner to receive payment from the Stonecrest Homes Association the properly documented final cost for the project should be submitted to the Stonecrest Board of Directors.

Political Signs in Stonecrest: Prior to leaving office, Governor Greitens signed into law that HOA’s could not prohibit homeowners from posting political signs.

Playground Possibility: Hausman followed up on a suggestion of the possibility of a playground in Stonecrest. He stated that the expenses to consider are: purchasing the property, liability insurance, purchasing equipment, maintaining equipment, and monitoring property. He said a ballpark figure of the initial cost would be $80,000 t0 $100,000. This would be cost prohibitive for SHA.

He did suggest that those interested in pursuing this project should attend the Neighbor Watch Meeting on November 14 at 7:00 pm at East Hills Library, as a park for East Side residence is on the agenda.

There being no further business, at 7:30, motion to adjourn was made Putnam, seconded by Cunningham and carried.

Respectively Submitted

Diane Slentz

Executive Secretary

Stonecrest Homes Association Quarterly Meeting

Posted on: August 19th, 2018

Stonecrest Homes Association Quarterly Meeting

Monday, August 6, 2018 7:00 p.m.

East Hills Library

Board Members Present: Mark Hausman, Gail Cunningham, Dottie Nash, Mike Putnam, Kim Westhoff

Homeowners Present: Teresa Bowman, Marian Bryan, Mary Jo Burger, Shannon Coates, Keith Cully, Larry & Johnetta Doolan, Sara Hagen, Loes and Bill Hedges, Martha Klein, Eileen Lockwood, Jean Mairs, Ronnie & Eileen McCauley, Carol Parson, Rick & Beth Ream, Ray Schildknecht, Portia Taylor, C. J. Vetter

President Mark Hausman presided over the meeting:

Attorney: Hausman introduced SHA’s new attorney Gary Myer.  He replaces George Murray, who retired.  Gary represents other city HOA’s, and is a former Stonecrest resident, plus has many years as an experience attorney for various St. Joseph businesses.

Homeowners’ Violation Procedure: Hausman reminded all present that the SHA Board does not “police” the subdivision for Restriction Violations.  Any homeowner can submit, in writing, through the SHA Website or to any SHA Board member, the address and nature of the violation. It is necessary to have a written record, so that the Board will have a paper trail. No anonymous reports are accepted, as the Board will follow up with the homeowner who submitted the information, and let the homeowner know what has been done by the board to correct the violation, or, if the complaint is not a Stonecrest violation, and therefore cannot be addressed by the board. All information is kept confidential.

Homeowner Violation: There was a complaint that new homeowners on South Stonecrest Circle have several cars that are parked not only in the driveway, but also in the street.  Hausman explained that SHA has no jurisdiction over streets. A letter has been written concerning a trailer parked on the driveway, which is a Restriction Violation.

There was also a concern that there could be multiple families living in this home. Hausman stated that this issue would be difficult to prove.

Stormwater Infrastructures: This was again discussed. The city votes each year to decide if funds will be available:

From the City of St Joseph-RESOLUTION #42390. A resolution establishing a grant program to support the repair or replacement of certain privately-owned stormwater conveyance infrastructures, subject to annual appropriation.: Stonecrest Homes Association will pay 10%, upon completion, up to a maximum of $2,000, for the replacement of privately owned stormwater infrastructure, providing Stonecrest Reserve Funds do not go below $45,000. Proper written documentation should be submitted to the Stonecrest Board of Directors to determine that the request meets all requirements.  Upon completion, for the Stonecrest homeowner to receive payment from the Stonecrest Homes Association the properly documented final cost for the project should be submitted to the Stonecrest Board of Directors.

Political Signs: Attorney Myers stated that prior to leaving office, former Missouri Greitens signed into law that HOA’s could not prohibit homeowners from posting political signs. It was suggested by a homeowner that SHA test this by taking a homeowner that has posted a sign to court, the which was questioned by several present.

Construction on Eastwood: This construction to remove silt from the pond is complete, so all the construction vehicles are gone.

Yard Lights: Hausman stated that around 60 SHA addresses were submitted by a homeowner, indicating that yard lights were not in working order. Around five were “no such address.”  The others received a post card.  There were some who responded that there is a problem with their yard lights, and they are working on it.  Several responded that their yard lights were in working order. He thanked the diligence of the homeowner for reporting these but asked that in the future no more than six-yard not working lights be reported at a time, so that we may properly check before sending a postcard.

SHA Free Fall Yard Waste Pickup: Comparable date to last year’s Yard Waste Pickup is Saturday, November 17th which is open, November 24th is Thanksgiving weekend and December 1st is open. It was decided that the pickup will be Saturday, December 1st. More information will be in the Newsletter, which homeowners should receive around November 1st.

Motion to adjourn was made by Putnam, seconded by Westhoff, and carried. Meeting was adjourned at 8:15 p.m.

Respectfully Submitted                                                                                                                                                                                                 Diane Slentz                                                                                                                                                                                                                                Executive Secretary

SHA Board Meeting

Following the board meeting, the board unanimously voted to accept Jane Hausman to replace Executive Secretary Diane Slentz, who will retire at the end of December. The board welcomes Jane and expects a smooth transition based on Jane’s extensive business experience.

 

Stonecrest Homes Association Quarterly Board Meeting Minutes

Posted on: February 7th, 2018

Stonecrest Homes Association Quarterly Meeting

Monday, February 5, 2018 7:00 p.m.

East Hills Library

 

Board Members Present: Mark Hausman, Dottie Nash, Kim Westhoff, David Sandy

Homeowners Present: Marian Bryan, Mary Jo Burger, Lance Rich, C. J. Vetter

President Mark Hausman presided over the meeting:

Newsletter Mailing: Sandy suggested a type of mailing where the newsletters are not addressed, but just delivered to each home in Stonecrest. This would be a considerable reduction in mailing cost. It will need to be decided if this mailing method is workable for Stonecrest.

SHA Attorney: SHA attorney George Murray retired at the end of 2017.  Hausman has talked to four attorneys, but many lawyers are not willing to represent Homes Associations.  He asked that if anyone has a name, please let him know.  In recent years, SHA has very rarely had a need for a lawyer, but it is beneficial to have one on retainer.

Quarterly Meeting Reminder Signs: Hausman and Sandy suggested putting up reminder signs the day of each of the four quarterly meetings, with hopes of increasing attendance. Those present agreed. There will be seven signs, onf for each entrance.

General SHA Meeting Change of Venue REMINDER: This meeting is held the last Wednesday in May. In 2018, this will be on May 30. In recent years, the meeting has been held at the Knights of Columbus Hall on 49th Terr. This venue will not be available, so the meeting will be held at the East Hills Library in the lower level auditorium.

Motion to adjourn was made by Westhoff, seconded by Sandy, and carried. Meeting was adjourned at 8:00 p.m.

Respectfully Submitted

Diane Slentz

Executive Secretary

Stonecrest Quarterly Board Meeting Minutes

Posted on: November 25th, 2017

Stonecrest Homes Association Quarterly Meeting

Monday, November 6, 2017, 7:00 p.m.

East Hills Library

 

Board Members Present: Gail Cunningham, Mark Hausman, Dottie Nash, Mike Putnam, Kim Westhoff

Homeowners Present: Dan & Marianne Brachman, Doug & Leslie Fletchall, Shannon Freese, Mark Hagen and Sara Hagen, Johannah Hausman, Ronnie & Eileen McCauley, Ken Nash, Ray & Audra Schildknecht, John Woody

President Mark Hausman presided over the meeting:

Free Fall Trash Pickup-Yard Waste Only: Reminder: Pickup will be on November 18th. Information is in the Fall newsletter. Hours of pickup are 8:00 a.m. to noon.

Restriction Revisions and Extension: There were 360 homeowners (all names on the deed) signatures needed for the revised restrictions to be extended to December 31, 2037. Hausman said that 390 signatures were verified, notarized and recorded at the Buchanan County Courthouse on October 4, 2017.

From the City of St Joseph-RESOLUTION #42390. A resolution establishing a grant program to support the repair or replacement of certain privately-owned stormwater conveyance infrastructures, subject to annual appropriation.: Stonecrest Homes Association will pay 10%, upon completion, up to a maximum of $2,000, for the replacement of privately owned stormwater infrastructure, providing Stonecrest Reserve Funds do not go below $45,000. Written proper documentation should be submitted to the Stonecrest Board of Directors to determine that the request meets all requirements.  Upon completion, for the Stonecrest homeowner to receive payment from the Stonecrest Homes Association the properly documented final cost for the project should be submitted to the Stonecrest Board of Directors.

Storm Water Culvert Replacement-After discussion, a motion was made by Hausman to pay 10% of storm water culvert replacement when project is completed for Ray Schildknecht, 706 West Stonecrest Circle. Motion was seconded by Putnam and carried.

General SHA Meeting Change of Venue: This meeting is held the last Wednesday in May. In 2018, this will be on May 30. In recent years, the meeting has been held at the Knights of Columbus Hall on 49th Terr. This venue will not be available, so the meeting will be held at the East Hills Library in the lower level auditorium.

SHA Savings Account: Treasurer Cunningham stated that SHA received a notice from the Security Bank of Kansas stating that because of inactivity, this account would be turned over (in 60 days from letter date) to the State of Kansas Abandoned Property. This money has been withdrawn from Security Bank and Cunningham suggested that we open a one-year CD. It was agreed that this is a good option. She will handle the depositing of these funds of $9,193.37.

Motion to adjourn was made by Putnam, seconded by Westhoff, and carried. Meeting was adjourned at 7:45 p.m.

7:58 p.m.

Respectfully Submitted

Diane Slentz

Executive Secretary

Stonecrest Quarterly Board Meeting

Posted on: August 14th, 2017

Stonecrest Homes Association Quarterly Meeting

Monday, August 7, 2017, 7:00 p.m.

East Hills Library

Board Members Present: Gail Cunningham, Mark Hausman, Dottie Nash, David Sandy, Kim Westhoff

Homeowners Present: Mary Jo Burger, Dave Dilfer, Teresa Dilfer, Mark Hagen, Sara Hagen, Ken Nash, Rick Ream, Beth Ream, Lance Rich, Ted Talbott C.J Vetter, John Woody

President Mark Hausman presided over the meeting:

Free Fall Trash Pickup-Yard Waste Only: Last year’s pickup was Saturday, November 12th. After discussion, it was decided, providing the date is available, to have the pickup a week later on November 18th. Information will be in the Fall newsletter.

Restriction Expiration: There was a discussion concerning the restrictions, which will expire December 31, 2017. Sandy had several signs created which encourage homeowners to vote on the revised restrictions. He periodically moves them throughout the subdivision. Hausman’s phone number is on the signs. Hausman reported that, to date, he has received around 25 calls. Approximately one-third of those who called have already voted. Sandy volunteered that he would send a letter encouraging those who have not voted to do so. There was not a firm count of the number still need for the revised restrictions to pass, as there are several outstanding sign-up sheets.  Hausman stated that all sheets should be turned into Cunningham no later than Friday, August 11th in order to proceed with updated information.

Cunningham suggested a target date of September 1 for all final sheets to be submitted. This will allow time to verify that we have at least 360 valid homeowners’ signatures. Additional time will then be required for properly assembling documents for the Recorder of Deeds.

Motion to adjourn was made by Woody, seconded by Sandy, and carried. Meeting was adjourned at 7:58 p.m.

Respectfully Submitted

Diane Slentz

Executive Secretary

Stonecrest Annual Homeowners Meeting

Posted on: June 19th, 2017

Annual General Meeting

Knights of Columbus Hall

May 31, 2017

7:00 p.m.

 

All Board Members Present: Gail Cunningham, Mark Hausman, Dottie Nash, Mike Putnam, David Sandy, Ray Schildknecht, Nancy Selecman

Homeowners Present: Mary Jo Burger, Rick Clark, Shannon Coates, Mary Cornett, Marcy Culley, Ashley Dawson, Dave and Teresa Dilfer, Eldon & Kristi Green, Carrie Fett, Les and Sandy Hedgpeth, Doug & Ann Hoy, Troy and Karen Jackson, Carol Kempton, Don Landers, Scott Lassen, Linda Linin, Eileen Lockwood, Ronnie & Eileen McCauley, Ken Nash, Wm J Pepper, Jeannie Rich, Ryan Richter, Joyce Thimjon, Tony Smock, C.J. and Sue Vetter, Curtis Walker, John Woody, and Richard & Marsha Wright

President Mark Hausman called the meeting to order. He turned the meeting over to Vice-President Ray Schildknecht, who introduced Andy Clements, assistant director of public works for the city, who explained

Two Resolutions for Neighborhood Associations Passed by the City of St. Joseph:

Resolution No 42390: A Resolution establishing a Grant Program to support the repair or replacement of certain privately-owned storm water conveyance infrastructure, subject to annual appropriation.

The city has a $100,000 budget per fiscal year. The city will pay 90% and the homeowner will pay 10%.

Resolution No 42302: A Resolution to authorize the establishment of a grant program to support the repair of concrete streets adjacent to privately funded curb/gutter work by a neighborhood association or neighborhood improvement district.

The city has a $100,000 budget per fiscal year.

He also encouraged homeowners to call the city at 271-4848 to request pothole repair.

Introductions of board members present: Hausman then introduced SHA board members.

He then told those present that the agenda will be covered, and then any concerns from the floor.

10% quorum: Only 35 homes were represented, so Ken Nash made a motion to wave the necessary quorum. Motion was seconded by Putnam and carried.

Approval of the 2016 General Meeting Minutes:  Hausman asked if there were any questions or corrections: Burger made a motion to accept the 2016 General Meeting Minutes. Motion was seconded by C J Vetter and passed.

2016-2017 Financial Statement and 2017-2018 Budget: Hausman asked if there were any questions or corrections on the 2016-2017 Financial Statement. There was a question about the Travel Expense. Hausman explained that the Executive Secretary uses her own vehicle to, for instance, go to the court house, have printing done, and check on violations. Mileage at .55 per mile, is recorded and approved monthly. A motion to approve 2016-2017 Financial Statement and the 2017-2018 Budget was made by Ron McCauley, seconded by Cunningham and passed.

Election of new board members:  Putnam, Sandy, Schildknechts’, terms expire today. Schildknecht will not reup.

Hausman asked for nominations from the floor for Schildknect’s term. There were no nominations from the floor. Hausman said that advisory board member Kim Westhoff, who was not able to attend the General Meeting, will accept. Hausman made a motion to accept Westhoff as a board member. Kempton seconded, and motion passed.

Hausman asked for a motion to accept Mike Putnam for another three-year term as there were no nominations from the floor.  A motion was made by Cunningham, seconded by Linin, and passed.

Hausman asked for a motion to accept David Sandy for another three-year term as there were no nominations from the floor. A motion was made by Dottie Nash, seconded by Linin, and carried.

Restriction revision update: Hausman said that approximately 80 “yes” votes, or 100 “no” votes are needed for restriction revisions to either pass or fail, on or before December 31, 2017. He said that board members have been going house to house.  There are only 3 notaries available, but according to notary Putnam, there is a statement in the Missouri Notary Book that states that if the homeowner is known by the board member and a statement stating such is attached to the vote and signed off by a notary, this is considered a legal vote. Homeowner Eldon Green challenged this procedure.

Advisory Board to Sign-Up: Hausman urged anyone interested in serving a one year term on the advisory board to sign up after the meeting.

Concerns:  If you know of a violation, call it to the attention of the board by going to “Forms” at stonecresthomesassoc.com, which may be e-mailed or mailed to the association’s P.O. Box. The Board acts on any concern that involves a restriction violation. The board does not act on anonymous complaints. All complaints are kept confidential.  If there is not a restriction violation involved, city Code Enforcement should be called at 271-5342, to determine if there is a city code violation.

There was a discussion about lack of attendance at SHA meetings.  There was a suggestion to post meeting reminder signs before each meeting.

There being no further business, a motion for adjournment was made by Ron McCauley at 8:15 p.m., seconded by Cunningham and passed.

Respectfully Submitted

Diane Slentz

Executive Secretary

 

SHA BOARD OF DIRECTORS MEETING

The board unanimously voted Mark Hausman President, David Sandy, Vice President, and Gail Cunningham Treasurer.

Quarterly Board Meeting Minutes

Posted on: May 18th, 2017

Stonecrest Homes Association Quarterly Meeting

Monday, May 1, 2017, 7:00 p.m.

East Hills Library

 

Board Members Present: Gail Cunningham, Mark Hausman, Dottie Nash, Mike Putnam, David Sandy, Ray Schildknecht, Nancy Selecman

Homeowners Present: Shannon Coates, Shirley Evans, Joanna Kernes, Mark Hagen, Sara Hagen, Don Lawrence, Karen Lawrence, Ken Nash, Carole Parson, Jeannie Rich, Lance Rich, Rob Studer, C.J Vetter, Kim Westhoff , John Woody

President Mark Hausman presided over the meeting:

Spring Trash Pickups-Trash and Yard Waste: Trash pickup will be May 13; Yard Waste will be May 20. Information is in the Spring newsletter.

Annual General Meeting: This meeting is always the last Wednesday in May; this year’s date will be May 31st, and will again be held at the Knights of Columbus Hall on 49th Terr. Information is in the Spring newsletter.

Restriction Expiration: There was a discussion concerning the restrictions, which will expire December 31, 2017. We need approximately 100 more “yes” votes for the revised restrictions to pass. Hausman asked all board members to submit to Cunningham a listing of all homeowners’ signatures that they have acquired. She will then will update the master voting list and send the board a report of those homeowners who have not voted. The board members will then select from this report those homeowner they are willing to contact for voting.  They will in turn send this information to Cunningham and see will check for duplicates or other issues.

Sidewalk/Gutters Grant: Schildknecht explained the Grant Program adopted by the city concerning streets, gutters, and storm water conveyance infrastructures.  He will request Any Clements, assistant director of public works for the city, to attend the General Meeting to field questions.

Board Members Terms: Putnam, Sandy and Schildknechts’ terms will expire on May 31, 2017. Putnam and Sandy volunteered to be considered for another three-year term. Schildknecht will leave the board. The homeowners will vote on this at the General Meeting.

Motion to adjourn was made by Sandy, seconded by Cunningham, and carried. Meeting was adjourned at

7:58 p.m.

Respectfully Submitted

Diane Slentz

Executive Secretary

 

Quarterly Board Meeting Minutes

Posted on: February 10th, 2017

Stonecrest Homes Association Quarterly Meeting

Monday, February 6, 2017, 7:00 p.m.

East Hills Library

Board Members Present: Dottie Nash, Mike Putnam, David Sandy, Ray Schildknecht

Homeowners Present: Sid Breese, Mary Jo Burger, Shannon Coates, John & Celeste Crews, Mark & Sara Hagen, Scott Lassen, Ken Nash, Lance Rich, Kim Westhoff

Vice-President Ray Schildknecht presided over the meeting:

Spring Trash Pickups-Trash and Yard Waste: Trash pickup will be May 20; Yard Waste will be May 27. Information will be in the Spring newsletter.

Annual General Meeting: This meeting is always the last Wednesday in May; this year’s date will be May 31st, and will again be held at the Knights of Columbus Hall on 49th Terr. Information will be in the Spring newsletter.

Restriction Expiration: There was a discussion concerning the restrictions, which will expire December 31, 2017. We need approximately 85 more “yes” votes for the revised restrictions to pass. It was discussed that as the weather improves and the days get longer, board members will begin to seek out their neighbors who have not voted.

Sidewalk/Gutters Grant: Advisory Board Member Scott Lassen has asked the city for clarification on this issue. Since Schildknecht is already working with the city on other issues, he agreed to add this to his agenda so that hopefully an explanation will be available for SHA homeowners in the Spring newsletter.

Board Members Terms: Putnam, Sandy and Schildknechts’ terms will expire on May 31, 2017. They were requested to decide by the May Quarterly Board Meeting whether they will agree to serve another three-year term. The Homeowners will vote on this at the General Meeting.

Motion to adjourn was made by Dottie Nash, seconded by Ray Schildknecht and carried. Meeting was adjourned at

7:55 p.m.

Respectfully Submitted

Diane Slentz

Executive Secretary